Exceptions to your REF policy
Contact the Open Access Team to talk about specific documents.
If it is not possible to determine that the paper complies with the REF open access policy if you joined UCL from another UK university, and there is no other author with a UCL affiliation on the paper, the Open Access Team can apply this exception. Contact the Open Access Team to go over papers that are particular.
If you fail to get your last accepted manuscript in the necessary duration (see whenever can I upload to RPS?), this exclusion may use. You should make all reasonable efforts to get hold of the manuscript from the corresponding author, from your other co-authors, or from the publisher if you are not the corresponding author. Contact the Open Access Team to talk about specific documents.
Where you will find appropriate barriers to making a manuscript available access through a repository, or even the writer’s identification has to be protected (because depositing the paper would place the writer or perhaps the organization at an increased risk), these exceptions may apply. Contact the Open Access Team to go over specific documents.
Many journals are compliant because of the policy. The place where a log will not comply, since it will not enable access that is open a repository within one year (REF panels A and B) or 24 months (REF panels C and D) of book, or does not enable available access in a repository at all, the writer is motivated to consider posting in an alternate journal. An exception applies if the author still wishes to publish in the chosen journal, and considers that it is the most appropriate publication for the work.
After your paper is accepted for publication, upload your manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?). It’ll be made available access after the embargo duration, where this really is allowed.
When your paper contains third-party content for which available access legal rights can not be provided you’ve got the choice to upload the written text by itself. But, the REF policy recognises that the content that is third-party be necessary to the book, and permits an exception if this is the scenario. You need to upload the manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?), and notify the Open Access Team that the paper includes third-party content and may never be made available access.
Papers accepted for book from 1 April 2016 to 31 March 2018 will likely be qualified to receive submission into the REF should they had been deposited within an available access repository within 90 days of very first publication that is online. Papers accepted following this date should be deposited in a available access repository within 3 months of acceptance. Nevertheless, this exclusion relates to outputs accepted after 1 April 2018 that have been deposited within 3 months of very first publication that is online maybe perhaps maybe not within 90 days of acceptance.
This exclusion might only be used in specific circumstances that are extenuating as an example in situations of extensive leave. Contact the Open Access Team for advice.
RPS and UCL Discovery
RPS (Research Publications Service) is UCL’s magazines administration system. Information on magazines are entered or imported manually into authors’ pages in RPS, and used in IRIS immediately. Where your final accepted manuscript was uploaded it’s prepared by the Open Access Team and made for sale in UCL Discovery in accordance with the publisher’s conditions and terms.
See our guides for assistance with managing your magazines in RPS. If you should be struggling to log on to RPS, contact email@example.com.
UCL Discovery is UCL’s available access repository, showcasing and supplying use of UCL research magazines.
All outputs should be uploaded to UCL’s Research Publications Service (RPS) to meet the requirements of the REF open access policy, UCL’s publications policy and UCL’s policy on thesis deposit. They shall then be prepared by the Open Access Team and made freely obtainable in UCL Discovery in line with the publisher’s conditions and terms.
Various kinds of book could be uploaded to RPS and made available access in UCL Discovery based on the publisher’s conditions and terms, including articles and seminar papers, publications and guide chapters, and outputs from seminars, workshops and meetings held at UCL or organised by UCL scientists.
Datasets, numbers, posters, pc pc software, models and comparable outputs should be deposited within the UCL Research Data Repository.
If you fail to sign in into other UCL sites (such as UCL Moodle) there might be problem together with your UCL password. See MyAccount – managing your UCL password.
Should your password is focusing on other UCL sites, contact firstname.lastname@example.org.
RPS identifies magazines by kind (eg. meeting paper). In a few instances, you may want to alter the nature (eg. from meeting paper to seminar abstract). The book kind seems near the top of the complete record in RPS. You will observe a pencil that is small beside the production kind. Simply Click you will be able to select a different type; then save your changes on it, and.
If your book will not display in chronological purchase in RPS and IRIS, chances are that the reporting date field in RPS just isn’t populated. Go through the name associated with the book in RPS to see its complete record. Then save if the reporting date field towards the top right is blank, click on the pencil icon to add the publication date. The IRIS that is corresponding record update immediately.
In the event that you create a fundamental record for the paper when it’s accepted (see our guide Record a publication in your RPS profile), and a complete record is later on brought in into informative outline RPS from an outside database like Scopus or online of Science, the 2 documents should merge immediately. If this doesn’t happen, contact the Open Access Team and we also will merge the duplicate documents for you personally.
See our guide Upload your publication to RPS. The Library’s e-theses pages explain just how to upload a doctoral research e-thesis. The Open Access Team for help uploading files, contact.
In case your “manuscript” is an accumulation of files, it’s not necessary to create A pdf that is single. You can easily upload all of the files that are relevant, or as being a zip file.
See our guide ORCID for UCL researchers. For those who have any issues producing an ORCID ID, contact the Open Access Team.
You can easily offer another known person in UCL staff delegate liberties to control your RPS record.
To delegate, in RPS head to Menu>My Account>Account settings>Manage delegates. Go into the surname of the delegate, select their name then through the drop-down package that may appear. Click ‘Enter’, then ‘Save’.
Magazines listings are exported from RPS and embedded in other websites. These listings are chronological, on the basis of the reporting date in RPS. In the event that date is wrong or lacking it is possible to upgrade it: see My magazines are not showing up in date order. Just how can this be fixed?